q Prepare all meeting agendas, notices, proxies, election ballots and all other materials needed to meet the legal requirements for a particular meeting as well as attending.
q Provide manager reports, contracts, bid proposals, and all relative correspondence to the board in advance of the board meeting.
q Provide 24 hour, 7 days-a-week emergency answering service.
q Administer to the enforcement of governing documents, bylaws, rules & regulations and architectural controls. Issue violation letters in accordance with the association's enforcement procedures.
q Facilitate in the preparation and distribution of letters, bulletins, and newsletters.
q Prepare and distribute welcome packages to new property owners, if contracted to do so.
q Assist in acquiring insurance policies as required by State Law and the association’s governing documents.
q Maintain all association records and provide access, upon written request, as per Florida Statutes.
q Professional Consultation: Advocate the use of professionals in all facets of association management where needed, such as:
§ Legal counsel in all matters, including liens, foreclosures, governing document amendments.
§ Certified Public Accountant in yearend financial reporting, if required or requested.
§ Obtain the best insurance company/agent possible.
§ Professional engineer where new building specification need to be written.
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